Job Description

Job Description

About the Role

We are hiring a Legal Assistant / Paralegal to work on personal injury and wrongful death matters from intake through resolution. You will own the day-to-day management of your assigned files and be the primary point of contact for your clients.

What you will do:

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• Draft and review pleadings, motions, discovery, demand letters and correspondence
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• Open and organize new matters, gather police reports, medical records, bills and insurance information
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• Track treatment, prepare medical chronologies and assemble demand packages
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• Communicate with clients, providers, adjusters, the court and opposing counsel in English and Spanish
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• Conduct legal research and factual investigation
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• Prepare and serve summonses and maintain pleadings and discovery indexes
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• Manage attorney calendars and case deadlines, including court dates, depositions, mediations, hearings, statutes of limitations and discovery schedules
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• Coordinate and summarize depositions
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• E-file in Florida state and federal courts and process incoming court orders
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• Maintain complete, current digital and physical files in our case management system
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• Support attorneys in trial preparation, including trial binders, exhibits, witness lists, witness preparation and subpoenas
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• Assist with settlements, lien resolution and disbursements
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• Other tasks as requested by the attorneys
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What We Are Looking For

Required:

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• Fluent in English and Spanish, written and spoken
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• At least two years of litigation experience in a law firm, ideally in personal injury or premises liability
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• Working knowledge of Florida and Federal civil procedure, motions, discovery, evidence, court rules, legal terminology and e-filing in state and federal courts
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• Strong drafting skills and close attention to detail
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• Proficiency in Microsoft 365 (Word, Outlook, Excel, SharePoint)
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• Ability to manage a caseload independently, prioritize under deadline and stay organized in a fast-paced environment with a positive attitude and minimal supervision
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• Clear, professional communication with clients who are often going through the hardest period of their lives
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• Understanding of confidentiality, attorney-client privilege and the ethical limits of paralegal practice
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• Dependability, professionalism and a strong work ethic
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Preferred:

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• Associate degree, paralegal certificate or completion of a nationally accredited paralegal program
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• Experience with Smart Advocate or another legal case management platform
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• Familiarity with medical records, lien resolution and PIP/BI claims handling
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• Comfort learning new legal technology
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Schedule and Location

Full-time, on-site at our Coral Gables office, Monday through Friday, 9:00 a.m. to 5:00 p.m. This role is on-site, which gives you the chance to be fully immersed in the work and gain direct experience alongside the team.

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